N&G 2018 - Payments, Cancellation, Terms & Conditions

Payments, Cancellation, Terms & Conditions

Applications for Support and/or Exhibition must be made in writing with the booking form.

Once a Booking Form is received, a contract will be sent to you for signature with an accompanying invoice. This contract should be signed and returned with a 60% deposit payment. Upon receipt of the Booking Form the organiser will reserve the items listed in it. Completion of the Booking Form by the Supporter shall be considered as a commitment to purchase the items.  
Once a signed Booking Form is received, a confirmation of exhibition will be e-mailed to you with an accompanying invoice.  
​Terms and Conditions of Supporter are included in this Online Prospectus and will be included in the Supporter agreement. 
Please note that all materials entering the venue incur a handling charge. This includes materials for inserts and display.  
​In order to receive a price quote for handling and to assure arrival of your materials, please be sure to complete the "Pre-Advise" form included in the shipping instructions when you receive either the Exhibition or Symposia Technical Manuals.  

60% upon receipt of agreement and first invoice 

40% by 1st September, 2017 

All payments must be received before the start date of the Congress. Should the Supporter fail to complete payments prior to the commencement of the Congress, the Organizer will be entitled to cancel the reservation while cancellation will be subject to cancellation fees as determined below. 

* Reservations made less than 6 months before the Congress will be subject to 100% payment upon reservations. 

PAYMENT METHODS - Currency: Euro
Option 1: Payment by check. Please make checks payable to: N&G 2018 Conference, Paris

Option 2: Payment by Bank Transfer. Please make drafts payable to N&G 2018 Conference, Paris

Bank Account No: TBA
SWIFT: TBA Clearing Number: TBA
Bank charges are the responsibility of the payer  ​

​VAT INFORMATION (Subject to Change) 
All Support prices are exclusive of VAT, and are subject to VAT at the local rate which will be added to the invoice.

Where applicable VAT fees can be claimed through: 

Mr. Richard Asquith TH/IF VAT Services 
Managing Director
+44 (0) 870 067 8881 Work +44 (0) 79 777 23645
mobile: richard.asquith@tmf-group.com
Dolphin House’ 2-5 Manchester Street Brighton BN2 1TF, United Kingdom 

Cancellation or modification of support items must be made in writing to the Support & Exhibition Sales Department: 
Noa Fre​ilich Pollack at: nfreilich@kenes.com

The organizers shall retain:
  • 10% of the agreed package amount if the cancellation / modification is made on or before June 2nd , 2017 inclusive.
  • 50% of the agreed package amount if the cancellation / modification is made between June 3rd, 2017 and October 2nd, 2017 inclusive.
  • 100% of the agreed package amount if the cancellation / modification is made from October 3rd, 2017 onwards.​​